June 2023 Meeting Minutes

FVDRA Meeting Minutes

June 13, 2023, 7 - 8:30pm

Zoom – All member meeting

Invitees:

  • Kirsten Peck – Present

  • Margaret Althaus - Present

  • Theresa Sandve - Present

  • Nicole Sullivan - Present

  • Jennifer James - Present

  • Ann Dumas - Regrets

  • Jack Foster - Regrets

  • Shawn Dearden - Regrets

  • Tim Dyck - Present

  • Sarah Williams - Present

Guests:  None

Meeting Called to Order : 7:03pm

Meeting Agenda (Kirsten)

  • Approval item

    • Moved:  Margaret Althaus

    • Seconded: Theresa Sandve

    • Approved: All Approved

Minutes of Prior Meeting – April 11, 2023 (Kirsten)

  • Approval item

    • Moved: Sarah Williams

    • Seconded: Margaret Althaus

    • Approved:  All approved

Minutes of Prior Meeting – May 9, 2023 (Kirsten)

  • Approval item

    • Moved: Margaret Althaus

    • Seconded: Theresa Sandve

    • Approved:  All approved

  • Action item review

    • None

Stakeholder & First Nations Engagement (Kirsten & Theresa/Jennifer)

  • RSTBC Section 57

    • FVDRA’s Section 57 application is out for consultation by stakeholders and First Nations, with a deadline for response at latest  by July 24th

  • Cascade Lower Canyon Community Forest (CLCCF) – update

    • Matt Wealick described his experience working with people that camp out on crown land and not much can be done to have them relocated.

    • Matt will inspect the Nickelmine FSR but it didn’t sound like there were any drainage issues that would cause him to need to grade the road. He suggested we advise people that only 4x4’s should be on the FSR.

  • BCORMA

    • No new information

  • Yale First Nation

    • No new information

  • Barrick

    • No new information

Membership Report (Margaret & Ann)

  • Individual Memberships YTD -  38

  • Family Membership YTD -  80

  • Total Members YTD - 219

  • Waiver administration issues

    • Reminders have been issued to not forget to check the cart before check out. 

Communications Report (Nicole)

  • Nothing new 

Finance Report (Theresa)

  • P&L Update : Gross Profit of $19,791.00 and Expenses of $8,419.16 nets a Profit YTD of $11,371.84.  This is mostly a timing issue as  fees have been paid to enter the 24 Hour Race and expenses have not been incurred yet. Additionally, all of the CLCCF grant has not been spent at this time.

  • Revenue from memberships are still down and discussion was had as to how to encourage more memberships, including the upcoming Rodeo.

Trail Maintenance & Planning (Jack)

  • Trail Maintenance

    • Repairs to the existing  bridges on Bridge trail are needed for the 24 Hour race.  Some hedging is needed on the route.

  • Trail Restoration

    • AOK

    • Art’s Farts – reopened

    • Lower East Hydro Trail – reopened

    • Lost & Found – reopened

    • Mildly Amusing

    • Ted’s Glass Eye

    • 2+2 and Bypass - in reasonably good shape alreaedy

    • 401 Bypass – reopened

  • Trail Signage 

    • Stop signs are still needed at the entry points to the FSR’s but the BC ORV grants have not been awarded het so signage can not be ordered.

Grounds Maintenance (Kirsten)

  • Learner Loop - in good condition

  • Nickelmine Campground/Outhouses - Jennifer has been cleaning and there are no issues

  • Pit Pass Campground/Outhouse

  • Staging Area - In good condition

Grant Applications (Kirsten)

  • Cascade Lower Canyon Community Forest (CLCCF)

    • Kirsten reported to Matt Wealick that good progress was being made on the projects associated with the CLCCF grant.  The accessible outhouse remains to be installed, but has been built in components.

  • BC ORV Trails and Construction Funding grant

    • Submitted February 17th, 2023

    • Confirmed with RSTBC that awards are not expected to be announced until June 30th, 2023 which doesn’t leave much time to carry out the funded projects.

  • BC ORV Education and Safety grant

    • Submitted February 17th, 2023

    • Confirmed with RSTBC that awards are not expected to be announced until June 30th, 2023 which doesn’t leave much time to carry out the funded projects.

Events & Races (Sarah, Tim & Nicole)

  • 24-Hour race preparation update: All spots are filled

    • Front Counter submission update

    • Clarification of limit to participants (including Lottery Loop participants)

    • Volunteer review- List to come out

    • Budget review : on track  

New Business

  • Skills area – Enduro practise route

    • Theresa asked if some donated tires could be added to the skills area with the plan to add more practice obstacles to the area over time. It was agreed to have the tires delivered provided that they are used in the near future.

    • Theresa and Kelly will consider a plan for the area that will leave enough space for future events like the rodeo.

  • Rodeo: Planning is in full swing but only a few have volunteered to make chili from the executive. The funding structure of the rodeo was discussed and it was agreed that it would be revisited next year based on what is learned from this year. 

Meeting Conclusion: 8:40pm

Sarah Williams