May 2023 Meeting Minutes
FVDRA Meeting Minutes
May 9, 2023, 7 - 8:30pm
Zoom – All member meeting
Invitees:
Kirsten Peck - Present
Margaret Althaus - Present
Theresa Sandve - Present
Nicole Sullivan- Regrets
Jennifer James - Present
Ann Dumas - Regrets
Jack Foster - Present
Shawn Dearden- Regrets
Tim Dyck - Regrets
Sarah Williams - Present
Guests:
Ken Dyck
Sage Haggarty
Dave Althaus
Meeting Called to Order 7:02pm
Meeting Agenda (Kirsten)
Approval item
Moved: Jennifer James
Seconded: Jack Foster
Approved: Approved
Minutes of Prior Meeting (Kirsten)
Minutes to be reviewed for the next meeting.
Action item review
24 hour Marathon is the only action item to be discussed below
Stakeholder & First Nations Engagement (Kirsten & Theresa/Jennifer)
RSBC Section 57 – Kirsten checked with RSTBC and no update was available
Barrick - no update
Cascade Lower Canyon Community Forest- No update
BCORMA - no update
Yale First Nation - no update
Membership Report (Margaret & Ann)
Individual Memberships – YTD 18
Family Membership – YTD 24
Total Members YTD – 88 members in total
Waiver administration issues
7 need to still sign a waiver, bugs in the system are being fixed.
Communications Report (Nicole)
no update as Nicole was absent
Finance Report (Theresa)
$25,508 cash in RBC
Balance Sheet update - $27,402 in assets
Still waiting for BC ORV grants to be awarded
Trail Maintenance & Planning (Jack)
Trail Maintenance-
Heading to the higher grounds to clear up the upper trails.
Quails trail has a tree down that will need to be cleared
Trails for the 24 hour will need to be ridden and cleared in order to have trails ready
The surface of the bridge trail needs to be rebuilt, add corrugated steel for the face of the bridge.
Too Tight is still in progress.
Make sure new trails are not being cut, try to keep in with already marked out trails on the current map.
Trail Restoration
AOK
Art’s Farts – to be worked on at maintenance day
2+2 and Bypass
Mildly Amusing
Lower East Hydro Trail – reopened
Ted’s Glass Eye
401 Bypass – reopened, needs to be GPS’d and submitted to Trail Forks
Lost & Found – reopened, needs to be GPS’d and submitted to Trail Forks. Bridge built by Sandve’s.
Trail Signage - awaiting BC ORV grant before additional trail signage can begin
Grounds Maintenance (Kirsten)
Nickelmine Campground/Outhouses- to be updated to accessible
Staging Area – picnic tables and fire rings installed in staging area
Grant Applications (Kirsten)
Cascade Lower Canyon Community Forest (CLCCF)
Kirsten will pick up the ripping chain saw and purchase wood products for an accessible outhouse. Making good progress spending the CLCCF grant.
BC ORV Trails and Construction Funding grant
Submitted February 17th, 2023
No update as to status of grant approval
BC ORV Education and Safety grant
Submitted February 17th, 2023
No update as to status of grant approval
Events & Races (Sarah, Tim & Nicole)
24-Hour race preparation update
Front Counter submission update - Sarah spoke with a Front Counter contact and 100 people can participate in the 24-Hour Marathon so registration will be limited accordingly.
For 2024, application would need to be submitted right away to so that we can exceed the 100 person limit, but we may still not receive approval in time, even for next year.
Teams will be limited to 5 people, 19 teams with 5 ironmen.
At present, the Lottery Event is considered the same event so is included in the 100 participant limit. If we hear otherwise from Front Counter, we will adjust the number of teams allowed in the Lottery Event.
Volunteer review : pre sweeping, check in and signup, riders meeting, race starts at 12-12, 4 hour shifts, manual backup, lunch, coffee and muffins, road crossing person for main road, swampers, helpers, sweepers to check trails as race progresses.
Budget review - Concession funds, t-shirt sales possibly, 50/50 sales, sponsors, If a second race is approved, the budget will change but for now, we plan to break-even with some risk to the negative balance side.
Approval of the budget proposed for the 24-Hour Marathon as proposed by Sarah WIlliams
Moved: Margaret Althaus
Seconded: Theresa Sandve
Approved: All Approved
New Business:
Margaret and Nicole will consider hosting a family events similar to the rodeo that was held a couple of years ago
Meeting Conclusion 8:43pm