SEPTEMBER 2022 MEETING MINUTES
FVDRA Meeting Minutes
October 10, 2022, 7 - 8:30pm
Zoom – Executive meeting
Invitees:
● Kirsten Peck
● Margaret Althaus
● Sylvie Dufour
● Nicole Sullivan – late
● Jennifer James - regrets
● Ann Dumas - regrets
● Jack Foster - regrets
● Ken Dyck
● Shawn Dearden - regrets
● Tim Dyck
Guests: (none)
Meeting Called to Order at 7:01
Meeting Agenda
● Approval item
○ Moved: Margaret
○ Seconded: Sarah
○ Approved: All
Minutes of Prior Meeting (Kirsten)
● Approval item – September 13, 2022 Minutes (Attachment 1)
○ Moved: Sarah
○ Seconded: Kirsten
○ Approved: All
● Action item review - none
Stakeholder & First Nations Engagement (Kirsten & Margaret)
● Section 56/57 – No update as RSTBC is not returning text messages or emails.
● Yale First Nation – Sent note to Chief Hansen regarding tagging of outhouse and
Membership Report (Margaret & Ann)
● Individual Memberships YTD = 52
● Family Membership YTD = 122
● Total Members YTD = 431
● Waiver and Risk Management legal review update—Kirsten sent back some questions to the
lawyer who sent us the rough draft of the waiver. He is currently working on the next draft
of the waiver and risk management signs.
● Sarah asked about selling 2023 memberships now but Kirsten raised issue that the waiver
should be completed for all new membership sales.
● Sarah asked about electronic waivers. Lawyer prefers and insurance provider requires
electronic waivers. The insurance provider uses Smart Waiver, as does Pacific Northwest
Motorcycle Association. Sarah will explore options with Anne and Sarah to see how we can
use a multi-section waiver (with multiple initials required) and if we can integrate it into the
Square as our payment system.
● Maintenance and ridership may be worked into one electronic waiver, will see if that is
possible.
Communications Report (Nicole) – Nothing to report
Finance Report (Sylvie)
● YTD Performance against budget
● Last month total revenue $660
● Expenses were $2874.90
● Net Income for the month: (2214.90).
● Waiting for OASIS refund for portion of cancelled insurance. Sylvie was asked to follow up
with Oasis as to when we can expect the refund.
● Theresa Sandve indicated she will stand for electrion for the Treasurer position.
Trail Maintenance & Planning (Jack) – Addressed by Kirsten
● Trail Maintenance status
● Trail Restoration status- 7 Trails Reopened
● Trail Signage status – Most of the trails on the northern side of the trail system have been
signed by Kirsten and Darrell. The goal is to finish everything north of the tailings pond
prior to winter.
Grounds Maintenance & Planning (Kirsten) – Nothing to report
ORV Funding (Kirsten)
● Trails and Construction Funding – Kirsten sent in the completion report and the feedback
provided to RSTBC regarding the grant application process was well received..
● Education and Safety - Not complete yet, chainsaw training still in progress. Need invoice
for Squarespace yet which is coming in November? Kirsten may send in the completion
report with a placeholder for the Squarespace invoice..
New Business
Annual General Meeting (AGM) Planning
● 2023 Executive Plans
○ President – Kirsten to stand as one potential candidate
○ Treasurer – Theresa Sandve to stand as one potential candidate
○ Communications & Marketing – Nicole to stand as one potential candidate.
○ Racing – Sarah Williams will let her name stand so she can organize the 24 hour
○ Events – vacant
○ Director at Large –Ken Dyck resigned from his position as director at large. Tim Dyck
will stand for re-election
Meeting Conclusion at 8:01pm.