OCTOBER 2023 MEETING MINUTES
FVDRA Meeting Minutes
October 10, 2023, 7 - 8:30pm
Zoom – All member meeting
Invitees:
Kirsten Peck
Margaret Althaus
Theresa Sandve
Nicole Sullivan - regrets
Jennifer James
Ann Dumasv- regrets
Jack Foster- regrets
Shawn Dearden - regrets
Tim Dyck- regrets
Sarah Williams
Guests:
Dave Althaus, Ken Dyck, Kelly Sandve
Meeting Called to Order 7:02pm
Meeting Agenda (Kirsten)
Approval item
Moved: Margaret
Seconded: Sarah
Approved: all
Minutes of Prior Meeting – September 12, 2023 (Kirsten)
Approval item
Moved: Sarah
Seconded: Theresa
Approved: all
Action item review
Rodeo documentation (Nicole)- waiting
Dust Control grant applicability (Kirsten)
Stakeholder & First Nations Engagement (Kirsten & Theresa/Jennifer)
RSTBC Section 57 – no update from RSTBC despite requests for meeting
Cascade Lower Canyon Community Forest (CLCCF) – no update
BCORMA - no update
Yale First Nation - Former Chief Hansen stepped down and didn’t run for the recent election. Chief Troy Peters elected and we will have to establish a new relationship with him.
Barrick - No update
Membership Report (Margaret & Ann)
Individual Memberships YTD - 96
Family Membership YTD - 79
Total Members YTD - 296
Waiver administration status - The process is stabilizing
Communications Report (Kirsten)
Chat in the recently posted maintenance event is seeing very inappropriate spam. Chat function will be disabled for events.
Finance Report (Theresa)
Theresa provided a summary of the financial status of the club. A loss of approximately $2,000 has been recorded for 2023 due to the financial commitments that were irreversible for the cancelled 24 Hour Marathon. Most of the purchases made such as trophies and t-shirts will be used in 2024, but the insurance costs are not recoverable.
Trail Maintenance & Planning (Jack/Kirsten)
Trail Maintenance- face slappers, drainage, signs,
Trail Restoration
AOK - reopened
Art’s Farts – reopened
Lower East Hydro Trail – reopened
Lost & Found – reopened
Mildly Amusing - reopened
Ted’s Glass Eye - planned reopening deferred until 2024
2+2 and Bypass - in good condition
Heat Stroke - reopened (weren’t able to determine original name)
401 Bypass – reopened
Spodes Connector
Geez Louise - reopened- Needs some work this weekend (face slappers)
Teleport - reopened
Telegraph Trail - reopened
Spagnum - reopened
Trail Signage - Some trails are marked with difficulty and directional stickers until we can order more name labels. 35 stop signs have been installed on FSR/trail head intersections..
Quads on single track trails- the trail signs are slowly being updated indicating whether the trail is Quad friendly or not. Will continue into 2024.
Trail Forks has been updated for all new and reopened trails.
Grounds Maintenance (Kirsten)
Nickelmine Campground/Outhouses - the outhouses are being kept very clean by the recreational users, which is awesome to see.
Pit Pass Campground/Outhouse - Structurally the outhouse is fine. It needs new windows and a door latch..
Staging Area - No update
Grant Applications (Kirsten)
Cascade Lower Canyon Community Forest (CLCCF)
All projects completed and funds have been spent and the Completion Report needs to be written and submitted.
BC ORV Trails and Construction Funding grant
All projects completed and funds have been spent. The Completion Report needs to be written and submitted.
BC ORV Education and Safety grant
Most projects are completed. Kirsten will complete the projects identified in the grant and then prepare and submit the completion report to RSTBC.
Events & Races (Sarah, Tim & Kirsten)
2024 Event Calendar on Facebook – Kirsten proposed that we make better usage of the Events function in Facebook and list the following content, well in advance for those that plan ahead and book their weekends.
Maintenance Days
General Club Meeting Days
24-Hour race
Orientation rides- (Spring), New riders, new to area, Ladies ride
Other?
24-Hour race -
Proposal for 2024 - May long 2024 (if Vedder doesn’t take), or July after Monkey Wrench
Theresa requested that a Sponsor Tracking spreadsheet is created that lists the Sponsor, the amount of sponsorship or items donated, and the location of storage for the items (Margaret, Sarah, Theresa)
Rodeo update
There are currently no plans for a 2024 rodeo
New Business
AGM Preparation (NOV 14, 2023)
2024 Budget draft
Executive Position Nomination Summary - 6 positions up for re-election per Bylaws.
Secretary - available
Trail Maintenance - Kelly Sandve nominated
Events Coordinator - available
Vice President - Margaret Althaus nominated
Membership - Margaret Althaus (compliance and member engagement) and Ann Dumas (member package coordinator) co-nominated
Director at Large – available (Jennifer James?)
2024 Improvement Ideas
Dust Control around main campground – Action: Kirsten to inquire as to CLCCF grant could fund (OUTSTANDING)
Safety Barriers – used for speed control on road in front of main campground
Trail maintenance - Sesame Street and other trails, erosion control ($1,200)
Staging area Kiosk maintenance
Viewpoint bench - Trail That Never Was
Club Brochures
Chainsaw bags (chainsaw, tools, chains, etc.)
Pit Pass Campground Improvements (Sponsor outstanding)- Picnic table, fire rings, second outhouse
Meeting Conclusion (8:23pm )