March 2023 Meeting Minutes
FVDRA Meeting Minutes
March 14, 2023, 7 - 8:30pm
Zoom – All member meeting
Invitees:
Kirsten Peck
Margaret Althaus
Theresa Sandve
Nicole Sullivan - Regrets
Jennifer James
Ann Dumas - Regrets
Jack Foster
Shawn Dearden - Regrets
Tim Dyck
Sarah William
Guests:
Dave Althaus
Kelly Sandve
Scott & Melinda Falez
Travis Hickford-Pulak
Meeting Called to Order - 7:03pm
Meeting Agenda (Kirsten)
Approval item
Moved: Jennifer James
Seconded: Margret Althaus
Approved: All
Minutes of Prior Meeting (Kirsten)
Approval item – February 14, 2023 Minutes (Attachment 1)
Moved: Theresa Sandve
Seconded: Margret Althaus
Approved - All
Action item review
Margaret has loaded the waiver app onto her tablet to facilitate off-line waiver completion in the campground
Stakeholder & First Nations Engagement (Kirsten & Theresa/Jennifer)
Section 57 – progress update (Kirsten)
Meeting with RSTBC is scheduled to discuss moving forward with Section 57 Application for a portion of FVDRA trail network. Road permits and Barrick’s lease area must be considered when proposing trails to be included in the application.
Barrick
No new news on the lease
Cascade Lower Canyon Community Forest
RSTBC
CRAG meeting summary provided by Theresa and Jennifer
Last meeting was cancelled, next to take place in April
BCORMA
Funding formula unexpectedly change so grant application will hae to be reviewed for the Construction application to make sure it is compliant still.
This formula change resulted in a delay in the ORV application dates, which will delay awards of the grants.
Yale First Nation - Chief Hansen may not rerun for election as Chief in the Fall.
Membership Report (Margaret & Ann)
Individual Memberships YTD - 8
Family Membership YTD - 11
Total Members YTD - 33
Waiver administration issues
Review process document for waiver review before membership package completion
Off-line waiver administration is possible
Communications Report (Nicole)
No update
Finance Report (Theresa)
2023 Budget (Final)
Final 2023 budget was reviewed and Kirsten acknowledged that it may change slightly based on the BC ORV Construction grant formula change.
Generally, the budget is balanced
P&L Update
$(3,470) which is a timing update as the legal fees were paid in 2023 for work done in 2022.
$20,150 in Royal Bank, may explore a GIC for some of the funds in the bank.
Treasurer transition update
Storage account - transitioned
Bank account - access established
Paypal account - transitioned
BC Societies - access established and annual filings completed
Trail Maintenance & Planning (Jack)
Trail Maintenance
Maintenance Day is going to have to be moved due to snow, and is moved to April 8th 2023. Possible option for an egg hunt for campers and families. BBQ along with a fire
Trail Restoration
Grant has been applied for with BC ORV grant, just waiting for the award letter so funds TBD.
Trail Signage
Maps being updated, stop signs and posts to come, replacement of main map in Kiosk to come once Kirsten finishes the map edits.
Trail forks mapping is up to date
Grounds Maintenance (Kirsten)
Learner Loop-
Campground Issues
All seems to be in good order with no new graffiti on any of the items, plus all fire pits and tables are in good standing.
Grant Applications (Kirsten)
Cascade Lower Canyon Community Forest (CLCCF)
Grant contract signed
BC ORV Trails and Construction Funding grant
Submitted February 17th, 2023
BC ORV Education and Safety grant
Submitted February 17th, 2023
Events & Races (Sarah & Nicole)
Front Counter submission update
24-Hour race preparation update
Poll being put out to get teams together and see how many plan to attend
Tim Dyck working on a course plan for the 24 hour race
T-shirts and Graphics being worked on, and collection of fund for the race day to proceed (but help until close to the race day)
the 24 hour race is being hyped up as it has been a long wait. Anticipation is high as many are excited to join the race.
Volunteer list to come and be put out for people to know what they are signing up for.
Road Crossing to be manned during daylight only
The location of the start and finish lines TBD
New Business
Meeting Conclusion - 8:02 pm